Finance Director

Job Title:  Finance Director

Reports to: Executive Director 

GENERAL DESCRIPTION:

The Finance Director is responsible for the overall management and implementation of financial areas of the organization including: billing, grant tracking and bookkeeping. The Finance Director will work with the Executive Director and Program Directors to develop and manage budgets and create financial processes that are efficient and streamlined. The Finance Director participates in the leadership council/management team and The Board of Directors Finance Committee.

MINIMUM QUALIFICATIONS:

  • AA degree in bookkeeping, Certified Accountant preferred
  • 2 years financial management experience 
  • Proficient in Quickbooks and Excel 
  • Detail oriented with the ability to multi-task 
  • Experience with non-profit accounting and grant funding/tracking and generally accepted accounting principles.
  • An essential understanding of and commitment to the fundamental principles of the YWCA mission

DUTIES AND RESPONSIBILITIES:

Budget Preparation and Monitoring

  • Uphold and further the mission of the YWCA
  • Work in collaboration with the Executive Director and Program Directors to develop a yearly organizational budget 
  • Meet monthly with the Finance Committee to go over income and expense statements and financial issues or reports as directed by the Finance Committee.
  • Distribute financial reports to Executive Director and Program Directors and meet with the program directors to review budget vs. actuals and other financial issues, monthly
  • Provide training/tools to staff and Board to increase financial literacy 
  • Develop and implements tools to monitor ‘profitability’ for each cost center
  • Monitor annual budget and cash flow
  • Prepare budget related documents for the audit

Billing

  • Prepare billing for all grants, contracts, program fees 
  • Transfer grant payments as needed
  • Oversee child care billing and reconcile child care payments
  • Prepare billing documentation for the audit

Grant Reporting and Tracking

  • Keep accurate, up-to-date grant files
  • Produce financial reports for grants as needed and assist in preparation of grant application budgets
  • Meet quarterly with Program Directors to review grant related financial issues
  • Provide financial leadership related to program development
  • Prepare grant files for audit

Bookkeeping

  • Post cash receipts to cash receipts journal, code receipts to proper accounts, reconcile journal
  • Verify deposit against total from daily cash receipts journal, post to general ledger
  • Dispense petty cash according to established procedures, reimburses and reconciles account
  • Maintain documentation for receipt and expenditure of restricted contributions
  • Code incoming invoices to the proper accounts payable
  • Provide follow-up on collection of delinquent accounts and bad checks
  • Issue checks for signatures, code to proper accounts and post to general ledger
  • Prepare and mail all statements for contract receivables including non-employee health insurance premiums, building rentals, special event income etc.  
  • Work with Payroll Processing to complete payroll and post all payroll tax reports in a timely manner
  • Work with Administrative Director to ensure staff receive step raises on time
  • Work with Administrative Director to ensure benefits are provided to all employees who are entitled to them
  • Pay bills and keep an aging summary of all payables
  • Monitor cash flow and transfers
  • Record donated services and equipment and post to general ledger
  • Assist at audit by retrieving records, explaining accounts and transactions

Administrative

  • File all finance-related documents
  • Coordinate the annual audit
  • Ensure 990 is submitted and annual renewal with the state is completed, by required dates
  • Work with Administrative Director to ensure staff receive step raises on time
  • Work with Administrative Director to ensure benefits are provided to all employees who are entitled to them
  • Participate in the management team and finance committee
  • Assist with state and federal financial reports and filings
  • Supervise other financial staff, interns, volunteers

ADDITIONAL DUTIES:

  • Abide by current YWCA safety regulations as defined by OSHA, Fire Department and other regulatory agencies.
  • Support the mission of the YWCA
  • Other duties as assigned

PHYSICAL REQUIREMENTS:

  • Ability to hear the conversational voice with or without a hearing aid.
  • Ability to speak and be understood under normal circumstances.
  • Ability to sit for long periods of time
  • Adequate vision and hearing to use computer and telephone equipment.
  • Ability to lift and carry items weighing up to 50 pounds
  • Ability to use arms, hands, legs and feet with or without corrective devices to accomplish the job, including evacuation of the building during emergencies.

CORE VALUES:

  • Justice – Believe, and work to create, an equitable community that values the worth of all women and girls
  • Social Change – Participate in efforts that make a significant impact on societal attitudes, behaviors, policies and laws to advance economic, political and gender equity
  • Empowerment/Freedom – Believe all women and girls have the right to define themselves and their own lives as they see fit.
  • Inclusion – Work towards the full participation of ALL women and girls in every level of our organization and community.
  • Collaboration – Believe that by working together we can accomplish more and have greater results.

Pay:

$25/hr at 25 hours per week

To apply, please forward your resume to:

mailto:christopher@ywcaduluth.org

Applications accepted through May 30, 2022. 

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